Better Budget Control with Shadobooks Budget Management Software

Users download a pre-formatted budget template, set the required date range, enter the budget name, and populate the template with relevant ledger codes and budget figures. Once complete, the file is imported back into the system, which automatically organizes the data into a table containing fields like ledger code, account, budget value, variation, and total budget.

A budget variation refers to any change or adjustment made to an existing budget. In Shadobooks ERP, variations can be added directly to the system whenever a budget changes. The total budget is then automatically updated to reflect the variation. A dedicated Variation Report can also be generated separately, with date-wise filtering to track when and where changes occurred.

Whenever a sale is recorded in Shadobooks ERP against a budget creation ledger, the system automatically calculates and updates the actual sales figure. This means finance teams and business owners can see in real time whether sales performance is tracking in line with the budgeted target.

Absolutely. Every purchase and expense entered against a budget creation ledger is automatically calculated as an actual cost and reflected in the budget comparison. This gives procurement and finance teams immediate visibility into spending against the budget, helping to prevent overspending and improve overall cost management.

The Actual Vs Budget Report includes the following key fields: account, budget, variation, total budget, actual cost, and CTC (Cost to Company). It offers flexible filtering options - both date-wise and budget-wise - and can be viewed on screen, downloaded, printed, or exported in PDF or Excel formats for easy sharing and analysis.

The Variation Report includes variation date, cost code, account, and amount for every budget adjustment recorded in the system. It supports date-wise filtering, making it easy to analyse changes over specific time periods. Like other Shadobooks reports, it can be viewed, downloaded, printed, and exported in both PDF and Excel formats.

Whenever a payment or receipt is recorded against a budget creation ledger, the system automatically calculates the actual payment or receipt figure and updates the budget comparison accordingly. This provides businesses with a real-time view of cash flow against the budget, supporting better liquidity management and financial planning.

CTC stands for Cost to Company - a key financial metric that represents the total actual cost incurred by the company against a particular budget. In the Actual Vs Budget Report, CTC is calculated automatically based on all actual transactions recorded against the relevant ledgers, giving management a clear understanding of the true financial cost of operations against the planned budget.